Yoga therapy, classes coaching, workshops and retreats

Privacy Notice

The Yogaroot is a private limited company operated by a sole director Patricia Cronin and offers yoga, meditation and related services.

Email: Patricia@theyogaroot.com
Telephone: 01784 479974 or 07860 581108
Address: 24 Middle Hill Englefield Green, Surrey TW20 0JQ

Purpose of the policy
The purpose of this privacy notice is to explain how I use the personal data that you provide when you: join my mailing list, or attend my classes, workshops or retreats, or a one to one yoga therapy appointment, or training course.

Your data is held in accordance with the guiding principles of yoga which are Satya – truthfulness, Asteya – non-stealing, Ahimsa – non-harming and karma yoga – selfless service. Therefore, it will only be collected in order to deliver the yoga services you have requested in a safe and appropriate manner.

I will keep it securely, never share it with anyone without your permission (unless I am legally compelled to do so) and I will use it only for the purpose for which it was provided.

What do I mean by data?

  • Your contact details – email address, postal address and telephone number
  • Details of classes you have booked or attended as shown by my registers
  • Details of payments you have made for services provided (N.B I do not have access to your bank account or credit card details even if you pay using the PayPal service)
  • Personal information about your health, lifestyle or attitudes and your personal circumstances, that you provide in the course of yoga or yoga therapy sessions.

How is your data stored?

  • If you have asked to receive my Mail chimp newsletter, your name and email are stored on the Mailchimp database
  • If you regularly attend classes, your contact details will also be stored for convenience in the address book on my computer and backed up to secure storage in iCloud. Both are password protected.
  • Class registers are mostly hard copy, but any that are kept electronically are password protected.
  • If you have completed a health questionnaire it will be kept in hard copy form in my yoga studio in a locked filing box. If you have supplied the information electronically access will be password protected.
  • Retreats co-hosted by Joanne Sumner of the Joanne Sumner Studio

    If you have provided personal information in order to attend a retreat, the information will be shared with Joanne Sumner my co-host and dietary information and any special needs will be shared with the retreat staff to ensure your comfort and safety.

How long is data stored?
Records will be kept for 7 years in accordance with insurance requirements and the Data Protection Act.

Your rights
I will never misuse your information and will remove your details from my mailing list when I am asked to do so (if I make a mistake let me know and I will rectify it immediately)

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data
  • Request correction of your personal data
  • Object to processing of your personal data
  • Request restriction of process of your personal data
  • Request transfer of your personal data
  • Right to withdraw consent

You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/